How to change a member's role

Adjust a person's role on a specific event — from the Members dialog. Takes effect immediately, no email goes out.

2 min Owner, Administrators

Every member on an event has a role on that event. You can change it any time from the Members dialog — the new role takes effect immediately, with no email to the member.

The four assignable roles

When you open the role dropdown for any member, you'll see exactly four choices:

The Members dialog open on the Association of Event Producers event, with the 'Role on this event' dropdown expanded to show Administrator, Producer, Crew (checked), and Viewer.
The Role on this event dropdown showing the four per-event roles. The Owner role isn't in this list — Owners are organization-level and have Administrator powers on every event automatically.

Need the full breakdown of what each role can and can't do? Read Producer vs Crew vs Viewer.

Steps

  1. Open the event, then click Members in the top toolbar of the dashboard.
  2. Find the person whose role you want to change.
  3. Click the role dropdown in their row (the one showing their current role).
  4. Pick the new role. The change saves immediately and a small toast confirms Role updated.

What the member sees

No email goes out for a role change. The next time they refresh or open the event, the new role is in effect — they'll see more (or fewer) edit controls depending on whether you raised or lowered them.

Who you can't change

The Owner of the organization doesn't appear in the per-event Members dialog at all — the Owner has full Administrator powers on every event automatically. Only the four event-level roles (Administrator, Producer, Crew, Viewer) show up in the dialog.

If you set the wrong role

Just open the dropdown again and pick a different one. There's no cooldown, no email churn, no version history of role changes inside Overture today — so if you change someone three times in a minute, only the final value sticks.

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