How to invite team members

Every event in Overture has its own team. Invite the people who'll plan, run, or just watch the show — and pick the right role for each one. New invitees get an email with sign-in instructions; existing Overture accounts are added immediately with no email.

~20 seconds Administrators & producers

Members are added per event, not org-wide. That means the same person can be a Producer on one event and a Viewer on another — or not on the second event at all. You invite them once by email, and Overture handles the account creation, org assignment, and event access in one step.

Heads up

Any real email works — work addresses, gmail.com, outlook.com, yahoo.com, icloud.com, proton.me, your client's company domain, whatever. The only addresses Overture rejects are test/reserved domains like example.com, localhost, and anything ending in .test, .invalid, or .local, because they're guaranteed to bounce. If you ever see a red warning under the email field, just use a different address.

Open the Members panel

From inside the event, click the Members button on the event header (top right of the event page). The Members dialog shows everyone currently attached to this event and the form to add someone new.

The Members dialog open inside an event with an empty members list. The Add a member by email form shows Name and Email fields filled in, and the Role on this event dropdown is open showing all four roles: Administrator, Producer, Crew (checked), and Viewer. — The Members dialog — fill in name and email, pick a role from the four options, then click **Add member**. The list below shows everyone currently on this event.

Pick a role

The Role on this event dropdown has four roles. You can change a role later from the same dialog — see Administrator vs Producer vs Crew vs Viewer for the full role reference.

Administrator — everything a Producer can do, plus the ability to invite and remove members. Use this for your right-hand person who runs the team list when you're not at the desk.
Producer — full edit access to sessions and rows. Can call the show live (advance cues during Showtime). Cannot invite or remove members.
Crew — edit row content (titles, notes, follow-ups) but no structural edits (no add/delete rows, no time changes, no reorder). Cannot call the show by default, but an Administrator can flip the Call show toggle on per person.
Viewer — read-only. Sees the Run of Show but no edit affordances. Use this for clients, executives, and anyone who needs visibility without the risk of accidental edits.

Watch the full flow

Short demo of the whole sequence: open Members, fill in name + email, pick a role, click Add member, see them appear in the table, change their role, toggle Call show for a Crew member, then remove someone with the trash icon (with the confirmation dialog).

Inviting a team member end-to-end: open the Members panel, fill in the form, pick the role, send the invite, then manage roles and Call-show permission in the members table.

What happens when you click "Add member"

Brand-new email — Overture creates the account, adds them to your org as a Member, attaches them to this event in the role you picked, and emails them sign-in instructions.
Already an Overture user — Overture shows you a confirmation dialog with the existing person's name and current role, so you can confirm it's the right person before reusing their account. No email is sent in this case — they already have one.
Already on this event — Overture just shows a toast saying they're already a member, with no other change.

Who can invite?

Administrators can invite, change roles, toggle Call-show, and remove members. Crew can see the members list but can't change it. Viewers don't see the Members button at all. If you don't see the Members button on the event header, you don't have invite permission on this event.

Heads up

Removing a member from an event is instant — they lose access to that event right away. Their Overture account stays active, and they keep access to any other events they're on. The confirmation dialog will name the person before you commit.