How to create a new event
A three-step wizard: Details → Brand logo → Sessions. Takes about a minute. Every field is editable later.
Before you click New
Creating a new event in Overture is a three-step wizard: Details → Brand logo → Sessions. The whole thing takes about a minute if you have the event name, client name, and dates handy. Everything you set here can be edited later, so don't worry about getting it perfect on the first pass.
Who can create events
Only the org Owner and users with the Administrator role at the org level can create new events. If you don't see a New event button on the company dashboard, your role doesn't include event creation — ask your Owner.
Step 1 — Event details
Fill in the basics. The two required fields are Event name and Client name. Everything else is optional and editable later.
- Event name * — what attendees will see (e.g. "SpaceCon 2027").
- Client name * — the company or organization the event is for. Shown on the print packet and used in some PDF headers.
- Subtitle — a one-liner under the event name on the dashboard. Useful for editions or themes ("15th annual", "Spring conference").
- Event Start Date and Event End Date — the date range your sessions will span. The End date picker locks to dates on or after Start.
- Venue (optional) — you can name a venue now and add the address, photos, parking, and key staff later from the Venue tab. Skip this if you're still locking the venue.
- Video wall — leave this on if your run-of-show will track what's on the video wall column. Turn it off for events without that column.
Click Next to move on.
Step 2 — Brand logo (optional)
Drop an event logo if you have it. The logo appears in the event dashboard header, in printed packets, in attendee-facing pages, and in the email Overture sends when you invite a teammate to the event. PNG with transparency is the cleanest choice, but JPGs work too.
You can absolutely skip this step and add the logo later — see Change event logo.
Step 3 — Sessions
An event is a container for one or more sessions — typically one per show day (Day 1, Day 2, etc.) but you can also break a long day into separate sessions (morning keynote / afternoon breakouts). Each session gets its own run-of-show tab.
Overture seeds the wizard with one session row. For each row, fill in:
- Title — the tab name (e.g. "Day 1", "Welcome Night").
- Date — picks from your Start–End range; type a date directly if you skipped the range.
- Start — the session start time. Smart Time accepts "9a", "9:30 AM", "21:00" — all of these resolve correctly.
Click Add session to add more rows. Click the trash icon to remove a row (the last remaining row cannot be removed).
Hit Create event at the bottom and you're done. Overture takes you straight to the new event's dashboard, with all the tabs you defined ready to go.
After creation
From the event dashboard you can:
- Click the event name to edit details and the logo.
- Open Members to invite your team.
- Open Venues to add venues and photos.
- Click any session tab to start adding rows.