How to print the run of show

Download a polished PDF of a single session, or the whole event packet at once. Overture renders the PDF server-side — with your event logo, optional dashboard summary, follow-up appendix, and venue facts.

2 min read Anyone

Two ways to get a PDF

Overture generates a real, server-rendered PDF and downloads it to your computer — no browser print dialog, no "Save as PDF" workaround. You get two buttons in the session toolbar:

Download PDF — just the session you're looking at. Useful when one stage manager only needs their session.
Download All Sessions PDF — every session in tab order, one after the other. Useful for the printed packet you hand to the whole crew at call.

Generating a single-session PDF (with dashboard and follow-ups) and an all-sessions PDF (just the grids).

Download one session

Open the event and switch to the session tab you want.
Click Download PDF in the session toolbar.
The Print options dialog opens. Choose what to include:
- Include follow-up tasks — adds a Follow-Ups appendix at the end listing every open and completed task with assignee, priority, and status.
- Include dashboard page — adds a one-page event overview before the session: KPIs (sessions, total time, stage leaders, open follow-ups), the Stage Leaders list, and venue facts.
Click Generate PDF. The file downloads to your computer.

Download all sessions

Open the event.
Click Download All Sessions PDF in the toolbar.
The Print options — All sessions dialog opens with the same two checkboxes plus one more:
- Include venue photos — adds a photo-rich venue sheet to the packet. Off by default because it makes the file bigger.
Click Generate PDF. Allow 10–20 seconds for a multi-session event — a toast tells you when it's ready and the file downloads automatically.

What's on each session page

Your event logo at the top (or the org logo if there's no event logo — see Logos on printed packets).
The session name, date, and start time.
The grid: Stage Leader, What, Main Screens, Video Wall (if enabled), and Duration.
A footer with the Overture version and a page number.

Page size

All PDFs are rendered server-side at US Letter portrait. Open the file in any PDF reader and your printer settings handle the rest — including A4 if that's the local default.