How to add venue details: parking, loading dock, power, and notes

What "venue details" means

The Venue tab on each event holds everything your crew needs to know about the physical room: where to park, where to load gear, where the power drops are, and anything else the producer wants the team to remember.

Overture's venue panel has four labeled note cards below the map and photos:

• Parking — valet vs. self, hotel garage rates, where the trailer goes.
• Loading Dock — dock number, freight elevator size, dock hours, who unlocks it.
• Power Drops — where the 100A drops are, how many circuits, who to call for more.
• Notes — everything else: union rules, sound limits, the catering door, anything quirky.

Before you start

You need a venue with a name and address on the event already. If you don't have one yet, the Venue tab will show an "Add a venue" empty state — type a name and address there first, then come back to fill in the notes.

Overture pulls photos and a map pin automatically once the address is set, so you don't have to do that part by hand.

Step by step

1. Open the event from the Dashboard, then click the Venue tab.
2. Scroll past the map and photos. You'll see four labeled cards stacked underneath: Parking, Loading Dock, Power Drops, and Notes.
3. Click into each card and type whatever your crew needs to know. Plain text — no formatting required. Each card resizes as you type.
4. That's it. Overture autosaves every keystroke. There is no Save button on this panel.

What to write in each field

Parking

Write what someone arriving in a rented sprinter van needs. Examples: "Valet only at front entrance — $35/day. Self-park hotel garage entrance is on Spring St — bring ticket up to Bell desk for validation." Include rates and any restrictions like vehicle height.

Loading Dock

Where the gear comes off the truck. Include the dock door number, who unlocks it (engineering vs. security), freight-elevator size if you'll need it, and the hours the dock is staffed. Photo of the dock helps — upload it under the photos section.

Power Drops

Where the heavy power lives. Note the existing drops (100A bus-tie at FOH, two 60A camlocks behind stage left, etc.), how many circuits, and who you call to get more pulled. A house electrician contact and rate usually goes here.

Notes

Catch-all for everything else the room demands: union jurisdictions, sound limits, fire-marshal seating cap, where catering enters and exits, the elevator that doesn't work after 6 PM. Anything someone walking in cold would ask.

Who sees this

Every team member assigned to the event — Owners, Producers, Crew, and Viewers — sees the venue panel. The four notes cards are visible to all of them. Treat the content as crew-facing, not client-facing.

Printed packets

Venue details print at the front of your Run of Show packet. Keep them tight and skimmable — bullet-style writing prints better than long paragraphs.