A tour of the event dashboard
Walk through every element of the Overture event dashboard: the live countdown banner, event header, tab strip, KPI tiles, Open Follow-Ups list, Stage Leaders, Venue Staff, logistics cards, Producer Notes, map, and photo grid.
Click any event from your company dashboard and you land on the event dashboard — your command center for that one show. It has a live countdown to the next session, a tab strip with one tab per session, and a Dashboard tab that gives you the bird's-eye view: KPI tiles, open follow-ups, stage leaders, venue staff, logistics, producer notes, a map, and a photo grid. This article walks through everything.
The countdown banner (top)
A sticky dark-green strip across the top of the page that follows you as you scroll. It shows:
- NEXT SESSION · <session name> on the left — whichever session is closest in time.
- Four large counter pairs on the right — DAYS : HRS : MIN : SEC ticking down live to the start of that next session. When the session is less than 24 hours away the DAYS pair drops off.
The banner shows a full-size countdown on the Dashboard tab and shrinks to a compact strip when you're inside a session, so the row list has more room. If none of your sessions has a parseable date and time, the banner is hidden.
The event header
Right below the countdown, the event header has three pieces:
- Brand logo on the left. The event's logo if you've uploaded one, otherwise the org logo, otherwise a generic icon. If you have edit permission, hover the logo to see a Replace overlay and click to upload a new image.
- Eyebrow + event title in the middle. Eyebrow reads <CLIENT NAME> · <DATE RANGE>. The big bold title is the event name. If you have edit permission, clicking the title opens the Edit Event dialog where you can change the name, client, dates, and other details.
- Members button on the far right. Opens the Members dialog for this specific event — see who's invited, change roles, resend invites, remove people.
The follow-up summary banner
A single amber-tinted row below the header reading "<N> items need follow-up across <X> sessions". Click it to expand a quick list showing every outstanding follow-up grouped by session — handy when you're triaging at the end of a long day. If you have zero open follow-ups the banner stays but reads more muted; if you have one it correctly grammars to "1 item needs follow-up".
The tab strip
Just below the follow-up banner is a sticky tab strip. The leftmost tab is always DASHBOARD (the view you're reading about right now), followed by one tab per session in your event:
- Click a session tab to open that session's run-of-show.
- Double-click a session tab to rename it in place (if your role allows).
- Drag a session tab to reorder sessions.
- Right-click a session tab for a menu with Duplicate and Delete.
- + at the end of the strip — add a new session.
Session tabs also show a small amber flag with a count when that session has open follow-ups.
The Dashboard tab body
1. KPI tiles (top row, four-up)
Four glance-friendly tiles, color-coded so you can read them across the room:
- SESSIONS (blue) — total number of sessions in this event.
- TOTAL TIME (teal) — combined run-time of every row across every session, shown as H:MM with a smaller "<N> min" sublabel.
- STAGE LEADERS (purple) — count of unique stage leaders assigned across all sessions, with a "unique" sublabel.
- OPEN FOLLOW-UPS (amber, brighter when greater than zero) — count of follow-ups not yet marked complete. Clickable when greater than zero — opens a right-side panel with every open follow-up grouped by session. A small History sub-button in the tile opens the Completion History panel.
2. Open Follow-Ups list (left, half-width)
Below the KPIs on the left half: a scrollable list of every outstanding follow-up across the event. Each item shows the session label, the assignee @mention, the follow-up note, and a HIGH / MED / LOW priority pill. Click the pencil to jump straight to the row that owns the follow-up. The number in the header (e.g. "20 outstanding") matches the KPI tile above.
3. Stage Leaders (right top)
A bulleted list of every unique stage leader across the event, in the order they first appear. This is auto-derived from the rows in your run-of-show — you don't enter it manually. Useful as a quick badge list or for staging plot reference.
4. Venue Staff (right middle)
A four-column table of on-site contacts for the venue: Name · Role · Phone · Email. Click Add contact to add a new row; click the trash icon on any row to remove a contact. This data is shared across the event — useful for show-call printouts.
5. Logistics cards (right bottom)
Three small note cards in a row — PARKING, LOADING DOCK, and POWER DROPS. Each is free-text. Use them for on-site operational details that don't belong in any one session: load-in instructions, dock numbers, power tonnage, parking validation rules.
6. Producer Notes (full-width, below)
A single full-width text card for producer-only notes you want with the event but not on the printed run-of-show. Crew and lower roles see this; it is visible to everyone with access to the event.
7. Map (bottom-left, half-width)
An interactive OpenStreetMap view centered on your venue address (set in the event details). The pin marks the venue. Open in Google Maps in the top-right of the map opens turn-by-turn directions in a new tab.
8. Photos (bottom-right, half-width)
A grid of venue photos with a count in the header (e.g. "PHOTOS (8)"). Below the grid is a Paste photo URL input + optional caption + Add button — paste any image URL you have permission to use (e.g. from the hotel's website) and it appears in the grid. Click any thumbnail to view full-size.
Common questions
Why is the countdown banner missing?
The countdown only appears when at least one session in your event has a valid date AND start time set. If every session is dateless or time-less, there's nothing to count down to. Edit a session to add a date and start time and the banner will appear.
The Stage Leaders list looks wrong — how do I fix it?
The list is auto-derived from the Stage Lead column on each row in your run-of-show. To add or remove a name you have to edit the rows themselves — there's no separate Stage Leaders editor. Open any session, change the Stage Lead on the relevant rows, and the dashboard list rebuilds automatically.
Can I hide the map or the photo grid?
Not today. Both are always shown on the Dashboard tab. If you haven't entered a venue address, the map shows an empty state; if you haven't added any photos, the grid shows an empty state with the input ready to use.
Why doesn't the History button show anything?
The Completion History panel only fills in once you've marked at least one follow-up as complete. Until then it shows an empty-state message reminding you to click the checkbox on a follow-up pill.
I have edit permission — why don't I see Replace on the logo?
Hover the logo with your mouse — the Replace overlay only appears on hover. On a tablet without hover, tap and hold the logo briefly and the file picker will open.
What's next
- Click any session tab to enter the session and start editing rows. See how to add a row.
- For a primer on the building blocks — sessions, rows, follow-ups — read understanding sessions, rows, and follow-ups.
- For more on follow-ups specifically, read how to change a follow-up's priority.