Understanding sessions, rows, and follow-ups
How Overture organizes a show. Events contain sessions, sessions contain rows, and any row can carry follow-up tasks.
Overture organizes a show into three nested pieces: an event contains sessions, each session contains rows, and any row can carry one or more follow-ups. Once you understand how these four things fit together, the rest of the app makes sense.
Event
An event is the whole show — the conference, the gala, the multi-day summit. It has a client name, a date range, a brand logo, a member list, and one or more venues. Each event lives inside an organization (your company), and you can have as many events as your plan allows. Basic gets you one event total. Pro gets you five events per year. Agency gets you fifty events per year.
Session
A session is one continuous block of stage time inside an event — typically a day, a half-day, or a single named segment like "Opening Keynote" or "Awards Dinner." Each session has its own start time, its own row table, and its own Showtime view. The dashboard sits to the left of your first session as a permanent tab; new sessions appear as tabs to the right of it. You can rename a session by double-clicking its tab, reorder sessions by dragging tabs, and duplicate or delete a session from the right-click menu on its tab.
Row
A row is one timed item inside a session — one keynote, one video roll, one transition, one award presentation. Rows are the heart of the run of show. Every row has a duration, a stage leader, a description ("What Is Happening"), and optional notes for main screens and video wall content. Rows cascade in time automatically: the first row starts at the session start time, and every row after that starts when the previous row ends. Change a duration and everything downstream shifts.
Two row types are special:
- DOORS OPEN — marks the moment the audience is allowed in. Audience-facing duration (the green pill in the toolbar) is measured from this row to the last row of the session.
- ROS HUDDLE — a ten-minute team huddle in front of the production booth. Always inserted immediately before DOORS OPEN.
Follow-up
A follow-up is a task attached to a specific row. The flag icon at the left of
each row opens the follow-up popover where you can add a note, set a priority,
assign an owner, and mark it complete later. Follow-ups roll up into the amber
counter in the session toolbar, the "Open Follow-Ups" tile on the event
dashboard, and the global /follow-ups page where you can see every
open task across every event and session.
Putting it together
A simple corporate keynote might look like: 1 event ("SPACECON 2027") with 3 sessions (Day 1, Day 2, Day 3). Day 1 might have 14 rows — pre-show prep, ROS huddle, doors open, opening video, welcome remarks, keynote 1, break, keynote 2, lunch, and so on. Two of those rows might have follow-ups ("confirm walk-on music with audio," "double-check lower-thirds spelling").
Once that structure is in your head, every other Overture page is just a different view of the same four pieces.